Roles & Responsibilities

Leading a student trip to Israel begins with making a commitment to give it the time and energy required. The trip leadership team usually includes three to five members; one team member is designated the leader who makes the final decisions and ensures milestones are met.

The team leader’s role includes these responsibilities which may be shared among the leadership team:


  • Makes the decision to organize the trip on campus and recruits a team of co-leaders
  • Brings his or her own vision of a trip to Israel and takes the lead in defining trip goals


  • Projects an infectious enthusiasm for the trip; makes others want to join
  • Creates a buzz on campus
  • Provides clear, compelling information about the trip, its itinerary, and costs

Travel Planner

  • With the leadership team, puts together an interesting and balanced itinerary that delivers the goals of the trip
  • Negotiates with the tour company

Project Manager

  • Develops a budget and tracks finances
  • Contracts with vendors, including the tour operator
  • Develops a schedule; sets and meets critical milestones
  • Manages interactions with officials from different institutions such as the university and the Israeli embassy or consulates

Team leader

  • Helps the leadership team work together and define shared responsibilities
  • Settles disagreements
  • Monitors all aspects of the trip and steps in to help as needed

Fund raiser

  • Applies for funds from Israel & Co.
  • Helps identify additional funding sources
  • Develops relationships with funders

NOTE: Israel & Co. provides significant funding support for student-led trips. Click here to learn more. 


  • With other trip leaders, facilitates discussions before and during the trip to help participants process what they’ve seen and experienced and come to new understandings


  • Encourages strong participants on the trip to step up to the plate and lead a future trip