- Marketing the Trip
- Application & SelectionCreating an application form that captures key information up front and selecting a diverse, engaged group of participants
- Group CommunicationCreating communication mechanisms to get information to trip participants and to promptly respond to their questions
- Immigration & VisasWho will need visas and tips for navigating that process; issues to anticipate at Ben-Gurion Airport
- Insurance & WaiversInsurance and risk waivers, the how and why of protecting students, participants, and trip sponsors from the unexpected
- Pre-Trip EventsThe essential material everyone on the trip needs in hand before departure: pre-trip logistics for participants; pre-trip administrative packet for trip leaders
- SurveysStandard pre- and post-trip surveys to measure impact, and customized feedback forms to assess trip specifics like activities, speakers, hotels, and meals
- Pre-Trip MaterialsCreating a context for learning and a strong group dynamic before departure with pre-trip events and a pre-departure logistics meeting
- ResourcesTools, examples and templates to help you recruit and manage trip participants
Student-led trips are most powerful for participants who’ve never been to Israel and who are open-minded with a genuine curiosity to learn and ask questions. Diversity is key. Typically it takes about two months to publicize a trip, collect applications, and select participants. Then another two or three months to prepare them for the trip.
Managing participants involves three phases:
1. Set goals: What is the ideal mix of participants?
2. Recruit: Publicize the trip to the students you hope to attract
- Create campus buzz (informal meetings, flyers, a Web site and social media)
- Run information sessions
- Collect applications and select participants
3. Prepare: Run pre-trip context-setting and social events as well as a required pre-trip logistics meeting to prepare participants for the trip and build group cohesion; collect all necessary participant information and paperwork.